E-invoicing in Business Central. Send compliant invoices. Receive them automatically.
We get Business Central ready for XRechnung and ZUGFeRD. Outgoing invoices leave in the right format. Incoming invoices land in the system as validated documents. No retyping and no PDF inbox.
Starting point
E-invoicing is mandatory. Are your processes not ready yet?
Since 2025, you have to be able to receive e-invoices. From 2027, sending them becomes mandatory for many companies, and from 2028 for all of them. A PDF by email will no longer be enough. Time to switch over your invoicing process.
01
Retyping invoices
Invoice data is transferred by hand from PDFs into Business Central.
02
Rejected invoices
Customers and public authorities send invoices back because mandatory details are missing.
03
XML nobody can read
The e-invoice arrives. Only someone who understands the code can check it.
04
Approval by word of mouth
Who approves an invoice depends on who happens to be in the office.
05
Excel as a checklist
Incoming invoices are tracked in spreadsheets instead of in the system.
06
Flying blind on deadlines
Nobody knows exactly when which obligation applies to your company.
Components
Everything your e-invoicing in Business Central needs.
Every component follows the same standards. You start with what the law requires.
01
Invoice sending
XRechnung ZUGFeRD EN 16931
Sales invoices and credit memos are created directly in the right format. With all the mandatory details your customer expects.
02
Invoice receiving
Email Peppol portals
Incoming e-invoices are recognized, read and created as purchase documents in Business Central.
03
Validation
KoSIT Schematron mandatory fields
Every invoice is checked before sending and after receipt. You see errors before your customer does.
04
Peppol connection
Peppol Access Point Leitweg-ID
Deliver invoices to public-sector clients and trading partners via the Peppol network. Including the Leitweg-ID.
05
Approval workflow
Business Central Power Automate Teams
Incoming invoices go to the right person automatically. Approval with one click, even on the go.
06
Purchase order matching
Purchase order goods receipt invoice
Invoice lines are matched against the purchase order and goods receipt. Only discrepancies end up with you.
07
Archive and GoBD
DMS GoBD audit-proof
Archive the XML and the visual copy in an audit-proof way. Retrievable directly from the document in Business Central.
08
DATEV and tax advisors
DATEV Unternehmen online tax advisors
Hand over documents and postings, including the e-invoice, to your tax advisor. Without a second upload.
How we work
Six rules for every e-invoice.
An e-invoicing solution is only finished when it runs in day-to-day business without rework. Every decision we make is aimed at that.
Rule 01
Standard before customization
Business Central supports XRechnung, ZUGFeRD and Peppol BIS 3 out of the box. We use the E-Document framework and only add what’s missing.
Rule 02
Built to survive updates
Enhancements are built as extensions in AL. No changes to the standard code. New format versions and Microsoft updates go through.
Rule 03
Validated before sending
Every invoice is validated against the official rules. If a mandatory detail is missing, you find out immediately, not from your customer.
Rule 04
Monitoring with alerts
You can see which invoice was sent, delivered or rejected, and when. If something breaks, the person responsible is notified.
Rule 05
Readable for people
Every e-invoice has a clear visual view. Accounting and approvers don’t need any XML knowledge.
Rule 06
Secure and GoBD-compliant
Originals are archived so they can’t be altered. Access via Entra ID and least-privilege permissions. Exclusively in EU data centers on request.
Process
Four steps to compliant e-invoicing.
E-invoicing check
Duration: 2 days
We map your incoming and outgoing invoices. You get an overview of which obligations apply, what’s missing and what the switch will cost.
Concept
Duration: 1–2 weeks
We define formats, receiving channels, validation rules and approvals. In writing, before a single line of code is written.
Implementation and testing
Duration: depends on scope
Setup in a sandbox, test invoices with real customers and suppliers, acceptance by your accounting team. Only then do we go live.
Operations
Duration: ongoing
We monitor the invoice flow and adapt when formats or requirements change. With a fixed service agreement on request.
Results
We measure before. And after.
Before the project starts, we record three metrics with you. After go-live, we measure them again. That way the benefit is traceable, not just claimed.
Processing time
Metric 01
Minutes per incoming invoice, from receipt to posting.
Error rate
Metric 02
Follow-up questions, corrections and rejected invoices.
Lead time
Metric 03
From receipt of the invoice to approval for payment.
For IT managers
Technology that doesn’t add to your IT team’s workload.
- Platform
- Business Central online. On-premises after checking the version.
- Formats
- XRechnung (UBL), ZUGFeRD and Peppol BIS 3.0 out of the box.
- Standard
- E-Document framework from version 26.3, extended via AL extension.
- Transmission
- Email, Peppol via a certified access point, portals.
- Validation
- KoSIT validator and Schematron rules according to EN 16931.
- Security
- Entra ID, OAuth 2.0, Azure Key Vault, role-based permissions.
- Archive
- Audit-proof storage of the XML and visual copy in line with GoBD.
- Handover
- Training, documentation, knowledge transfer
Getting started
Start with the e-invoicing check.
2 days. Fixed price. A roadmap tailored to you. If you then commission the implementation, we credit the full price.
€1,999net
Check deliverables
Overview of your invoice channels, incoming and outgoing- Obligations and deadlines for your company
- Gap list for Business Central with priorities
- Implementation proposal and effort estimate
Questions
Frequently asked questions about e-invoicing in Business Central
You have had to be able to receive e-invoices since January 1, 2025. For sending, there is a transition period: from 2027, companies with more than €800,000 in prior-year revenue are required to send them, and from 2028, all companies. In the e-invoicing check, we clarify exactly what applies to you.
XRechnung is a pure XML file without a visual view. Public-sector clients usually require it. ZUGFeRD combines a readable PDF with embedded XML. Both meet the requirement as long as they comply with the EN 16931 standard, which for ZUGFeRD means the EN 16931 profile or higher. Which format you use depends mainly on your customers.
Yes. Since version 26.3, the German version of Business Central supports XRechnung, ZUGFeRD and Peppol BIS 3 through the E-Document framework. Sending and receiving therefore work out of the box. We set it up and add what your process is missing: receiving channels, validation rules, approvals and archiving.
No. Since 2025, a PDF no longer counts as an e-invoice but as an “other invoice.” During the transition period, you may still send it until the end of 2026, or until the end of 2027 if your prior-year revenue is no more than €800,000. After that, you need a structured format such as XRechnung or ZUGFeRD.
Via an email inbox, Peppol or portals. Business Central recognizes the format, reads the data and creates an e-document. For ZUGFeRD, the XML is extracted from the PDF automatically. With purchase order matching and an approval workflow, this becomes a posted purchase invoice without any retyping.
Yes. Your partner remains responsible for Business Central; we take responsibility for e-invoicing. We coordinate setup, extensions and update dates directly with them. There’s no need to switch partners.
What counts is the XML, not the visual copy. It must be stored completely, unalterably and readable at all times, usually for eight years. To do this, we connect your DMS or an audit-proof archive. The invoice remains retrievable directly from the document in Business Central.
Not necessarily. Between businesses, sending by email is enough. Peppol pays off if you invoice public-sector clients or your trading partners require it. Business Central supports Peppol BIS 3; for delivery, you need an access point. We’ll connect it for you.